Job Description
Administrative Assistant to VP at Northrop Grumman Corporation summary:
The Administrative Assistant to the Vice President at Northrop Grumman provides high-level administrative support in a fast-paced, dynamic environment. Responsibilities include managing complex communications, scheduling, travel arrangements, event coordination, and supporting executive and cross-functional teams while handling confidential information. The role requires strong organizational skills, excellent communication, discretion, and the ability to work independently with an active TS/SCI clearance.
RELOCATION ASSISTANCE: No relocation assistance available
CLEARANCE TYPE: SCI
TRAVEL: Yes, 10% of the Time
Description At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.
Northrop Grumman is seeking an Administrative Assistant to VP to support a Business Unit Vice President and provide additional support to the broader Business Unit in Annapolis Junction, MD. The successful candidate will work well in a highly dynamic environment, be an independent thinker, be customer oriented, be proactive and have a track record of working in a fast-paced environment with a high daily workload supporting multiple managers, employees, and priorities as required. This position is expected to be onsite full time.
This position is responsible for preparing a releasing a variety of complex communications and documents that affect the organizational unit; following procedures which includes appropriate access to confidential information; preparing and adjusting travel arrangements and completing expense reports; coordinating various department events; supporting executive visits, agendas, and facility tours; and generally acting and making decisions in alignment with the Vice President's leadership. This position also coordinates business meetings, arranges, maintains, and modifies the Vice President's schedule and associated Business Unit activities.
The selected candidate must be well-organized and able to handle a wide range of assignments on time. The individual must be an exceptional team player, collaborative, self-motivated, detail-oriented, assertive as necessary and able to work with minimal supervision.
Responsibilities include but are not limited to: - Position may require some overtime.
- Communicates with executive, administrative, customer and management personnel to gather or convey relevant information.
- Coordinates internal and external briefings/presentations, management meetings and site visits to assist with visitor/tour logistics, content prep and set up/tear down.
- Responsible or supporting business cadence and scheduling and arranging key meetings.
- Performs all normal secretarial, administrative, and clerical duties of the senior administrative assistant.
- Gather, compile and report on information relevant to supervisor's assignment.
- Follows up on open actions to ensure deadlines are met, and gathers, compiles and reports on information relevant to supervisor's assignments.
- Supports cross-functional teams as directed by the Vice President in support of business operations.
- Coordinates calendars, frequently changing travel arrangements, expense reports and all forms of correspondence.
- Answers questions relating to office operations and established policies and procedures.
- Establish relationships and collaborate administrative processes across sites with stakeholders and subject matter experts to fulfill job responsibilities.
- Ability to work with minimal supervision while exercising good judgement, demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow through.
Basic Qualifications: - High School diploma or equivalent and 10 years additional education and/or related experience.
- Computer skills in Microsoft Office 365 software: Word, PowerPoint, Outlook and Excel.
- Experience participating and hosting in-person and remote video teleconference meetings (such as Zoom, Skype, Microsoft Teams).
- Outstanding verbal and written communication and interpersonal skills.
- Candidate must be a team player and demonstrate ability to collaborate with others including administrative assistants.
- Active TS/SCI clearance with the ability to obtain and maintain a polygraph.
Preferred Qualifications: - Proficiency with web-based collaboration platforms to include Microsoft Teams and SharePoint.
- Knowledge of Northrop Grumman policies, procedures and tools.
- Experience with Concur.
- Demonstrates creativity and resourcefulness in problem solving.
- Travel, executive visits, events planning and business operations experience.
- Experience working in SAP program areas.
- Demonstrated/Active Special Access Programs accesses.
- Active TS/SCI with polygraph clearance.
Primary Level Salary Range: $76,800.00 - $128,000.00
The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.
Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.
The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.
Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.
Keywords:
administrative support, executive assistant, scheduling, travel coordination, confidential information, event planning, communication skills, TS/SCI clearance, business operations, Microsoft Office
Job Tags
Full time, Work at office, Remote work, Relocation, Shift work,