Job Description
Job Description
!!!MUST LIVE IN MASSACHUSETTS!!!
We are seeking a highly organized, resourceful, and proactive Executive Assistant to support the CEO of a fast-paced, creative organization. The ideal candidate thrives in a dynamic environment, balancing professional executive support with hands-on personal assistance. This individual will act as an extension of the CEO—anticipating needs, managing priorities, and ensuring seamless day-to-day operations across both business and personal spheres.
Key Responsibilities
Executive Support
- Manage an ever-changing calendar, including scheduling meetings, events, and travel across multiple time zones.
- Prepare agendas, briefing materials, and presentations for executive meetings and creative pitches.
- Serve as the gatekeeper for the CEO’s time, communications, and commitments.
- Coordinate high-level meetings and creative sessions, ensuring follow-up on key action items.
- Support project tracking, communication flows, and deadlines across internal teams and external partners.
Project & Creative Coordination
- Collaborate with creative, marketing, and production teams on brand initiatives and strategic projects.
- Support the CEO in managing partnerships, collaborations, and special projects within the creative industry.
- Conduct research, compile reports, and manage creative decks or mood boards as needed.
- Assist with event coordination—press events, photoshoots, openings, and client gatherings.
Communications & Relationship Management
- Act as liaison between the CEO and stakeholders including clients, partners, talent, and team members.
- Draft, proofread, and edit communications and presentations with exceptional attention to tone and brand.
- Handle confidential and sensitive information with the utmost discretion.
Personal Assistant Support
- Manage aspects of the CEO’s personal life to ensure work-life balance and efficiency.
- Coordinate personal appointments, household schedules, and family logistics.
- Assist with special personal events and celebrations.
Qualifications
- Bachelor’s degree required
- 5+ years of combined Executive and Personal Assistant experience, ideally supporting a creative executive or founder.
- Experience in creative, entertainment, design, or media industries strongly preferred.
- Exceptional organizational and time-management skills; thrives in a fast-paced, ever-changing environment.
- Strong written and verbal communication skills with impeccable attention to detail.
- High emotional intelligence, discretion, and professionalism.
- Tech-savvy with proficiency in Google Workspace, Microsoft Office, Slack, and project management tools
- A proactive problem solver with an ability to anticipate needs and take initiative.
- A natural multitasker who brings grace, flexibility, and creativity to every challenge.
Job Tags
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