Job Description

Job Title: Contract Administrator II

Employment Type: Full-Time

Job Summary

We are seeking an experienced Contract Administrator to support procurement, contract administration, and change management activities on complex projects. This role works closely with project management, procurement, and stakeholder teams to ensure contracts are executed, monitored, and closed out in compliance with established procedures, schedules, and budgets.

Key Responsibilities

• Support procurement planning and development of pre-award schedules, including coordination of required approval actions
• Assist with organizing and conducting pre-bid and pre-proposal meetings
• Prepare draft RFP/RFB addenda for review and distribution
• Develop draft award recommendations, reports, and supporting documentation
• Conform and finalize contract documents
• Prepare required reports, correspondence, and contract records
• Attend project-related meetings, including pre-bid, post-bid, and debrief sessions
• Support contract standardization initiatives
• Monitor contract compliance across scope, schedule, and budget
• Assist in resolving issues or disputes between project teams and contractors
• Review contractor invoices for contractual and procedural compliance
• Support contract closeout activities, including audits, final payments, and documentation
• Coordinate project changes, ensuring proper procedures, approvals, and documentation are followed
• Prepare, route, track, and report on change documents
• Develop and distribute change analysis and status reports
• Support project teams with effective change management processes and systems
• Lead preparation of periodic status reports (daily, weekly, monthly) for management and stakeholders
• Ensure changes are accurately reflected in contractual capacity and budgets
• Coordinate with scheduling teams to assess time impacts of proposed changes
• Assist with implementation of trend and change management programs
• Collaborate with internal and external stakeholders to support overall project goals
• Perform additional duties as assigned

Required Skills and Tools

• Proficiency with Microsoft Office Suite
• Experience with Adobe Acrobat
• Familiarity with large-scale construction or contract management systems such as Primavera, Prolog, or similar platforms

Qualifications and Experience

• Minimum of 5 years of experience in commercial or government contract administration
• Self-starter with a proactive, results-driven mindset
• Demonstrated reliability, accuracy, and accountability in previous roles
• Strong written and verbal communication skills
• Ability to work effectively with individuals from diverse technical and professional backgrounds
• Highly detail-oriented and organized
• Capable of producing accurate, timely results while maintaining a strong customer service focus
• Experience with SBE, DBE, or MWBE program coordination is preferred

Education

• Bachelor’s degree in engineering, business, or a related field
• Training or coursework in procurement, contracts, construction, or commercial law is preferred

Additional Information

• May be required to perform additional duties as needed
• Flexibility to work varying shifts or schedules may be required

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